Baru HSES Administrative Assistant

Date Posted: Posted3 hari yang lalu
Salary:
McDermott
Batam
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Job Description

HSES Administrative Assistant - (2105746)

Description - External

Job Overview:

  • Provides HSES Administration support to HSES Batam Management or Project HSES Management in ensuring all HSES data statistics, documents and records are provided and available in timely, accurately, consistent and in accordance with company requirements, Clients or project requirements and International certification standards.

Key Responsibility/Accountability:

  • Provide secretarial function to the Asia Pacific and Batam HSES Managers including: ensure meeting schedule are met, check incoming and outgoing mails and other tasks as directed.
  • Provide administrative support to Batam HSES Manager and other HSE staff in relation to the operation of the Department.
  • Prepare and update weekly and monthly HSES statistic and report for review by Executive HSES Administrator
  • Provide data for monthly HSES reports and Senior HSES Board Meeting presentation. The incumbent is expected to check the data entry correctly such as man hours, incidents, HSES assessments, HSES Communication, TBSM attendance and to ensure the deadlines are met with accurate report.
  • File the records and document weekly and update the file index as practicable.
  • Updates HSES Activities Plan and Emergency Contact on monthly basis
  • Able to translate materials from English to Indonesian if requested.
  • Manage filing system and upgrade the space as necessary.
  • Monitor all department inventory and update status.
  • Provide administrative and secretarial support to HSE Project Personnel when required.
  • Process of ID card issue on timely basis and maintain the register when practicable.
  • Establish and maintain positive and effective working relationships with internal employees and external clients in promoting the Division. Monitor of expenditure of office stationeries and general supplies.
  • Maintain high standard of office housekeeping.
  • Conduct data entry of any accidents and incidents reported and recorded by HSE department.
  • Proactively to remind HSE Inspectors of incident reports complete and sign off as per schedule determined.
  • Follow up if any incident report submitted has no evidence and or not complete.
  • Provide trend analysis of all incidents on quarterly basis as or required.
  • Proactive communicate with HSES Corporate with regard to statistic and reports.
  • Maintain and back up all HSE records and ID photos on regular basis as practicable.
  • Maintain and update HSES Share point as practicable.
  • Update HSE Statistics and other slides on notices boards.
  • Ensure office supplies and consumables are adequately available.
  • Conduct data entry, update the register and provide trend analysis reports of HIT, BBSM, Com Cards and other Programs.
  • Update Central Action Tracking Register (CATR) on weekly basis or as required
  • Other assignments given by HSES Manager or the Senior HSE Staff
  • High standard of safe working practice, disciplined, quality and productivity as well as compliance with the code of business conducts

Desired/Preferred Qualifications :

  • Min. Senior High School
  • Possess 3 years relevant experience

Company Overview:

McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions—from the wellhead to the storage tank—to transport and transform oil and gas into the products the world needs today.


Primary Location: ID-Riau Islands-Batam Job: Administration (GenSvc) Employee Status: Contract Schedule: Full-time Job Posting: Jan 24, 2022, 12:09:34 AM

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Job Detail

  • Job Id
    091b584845b7595a
  • Location
    Batam
  • Company
    McDermott
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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