Job Description

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

UNDP Indonesia, Environment Unit, Marine Plastic Litter Reduction Acceleration Secretariat Project has conducted partnership with the Minister for Maritime Affairs and Minister of Environment and Forestry aiming to help their effort in tackling marine plastic debris by providing a number of consultant related to it. A 70% reduction in national plastic debris disposal by 2025 entails an enormous effort. The Coordinating Minister for Maritime Affairs is responsible for this task, where the Minister for Environment and Forestry is responsible for daily operation, a National Coordination Team and its working groups were also formed to ensure a smooth operation of this task. Even so, this task was deemed too overwhelming, when taking into consideration all existing/prior initiatives for the ministries to maintain. This initiative requires allocation and monitoring of roles to public and private sectors, including the National Govt., Sub-National Govt., and NGOs, from which coordination of programmes and constructive communication needs to be upheld and maintained, hence the proposal for a Marine Debris Support Secretariat. The Presidential Regulation has outlined 3 main tasks to obtain effective national scale coordination, essential for this initiative to be successful; (1) Coordination of relevant government ministries/agencies, sub-national government, NGOs, and the private sector, to collaborate in the reduction of marine plastic debris output, (2) Formulation of policies in addressing barriers regarding reduction of marine plastic debris output, and (3) Coordination of monitoring and evaluation activities pertaining to tackling marine plastic debris.

SCOPE OF WORK

1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:

Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.

Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.

Implement project standard operating procedures in line with the government and UNDP’s regulations;

Assist in the coordination of project planning and preparation, which include the activity initiations and replication;

Support the identification of necessary assistance for task force activity implementation.

2. Support to the effective reporting on progress of project implementation

Support the data in preparing annual report as well as project board meetings, audit, and operational a project.

Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;

To provide administrative support for preparation of results oriented progress reports.

3. Provides report support to the Project Management Unit focusing on achievement of the following results:

Support the focal point for report of project implementation activities to process and follow-up on administrative

Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records;

Effective implementation of operations policies for gender sensitive approach at the project level

4. Effective support for partnerships, communication, and support to the implementation of resource mobilization

Provide a report on TKN PSL marine debris database update

Support in updating database from development partners private sector, civil society and other stakeholders who are counterparts for the project and able to compile simple data for further analysis.

Effective administrative support for data collection for gender analysis and gender mainstreaming at project level

5. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff.

Contributions to knowledge networks and communities of practice

Ensure active participation for learning and knowledge sharing in gender analysis and gender mainstreaming

6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

Human rights and gender equality is prioritized as an ethical principle within all actions;

Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

Differentiated needs of women and men are considered;

Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

INSTITUTIONAL ARRANGEMENT

NPSA holder will directly report to Project Coordinator in the Project Management Unit. The NPSA holder will carry out functions in close coordination with MoEF and under the direct supervision UNDP Project Coordinator. As part of duty, the NPSA holder will support to the marine debris secretariat social media campaign to gain the public awareness related to marine debris issues.
CORE BEHAVIOURAL COMPETENCIES

Achieve Results

Demonstrates focus on achieving quality results and impact

Consistently strives to meet or exceed excellent standards

Efficiently establishes appropriate plans and resources for self and others to accomplish goals

Holds self and others accountable for results

Think Innovatively

Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices

Looks beyond conventional approaches and established methods

Proposes new ideas, approaches and solutions to problems

Learn Continuously

Actively pursues opportunities for learning and self-development, professionally and personally

Keeps up to date with new developments in own professional area

Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative

Contributes to the learning of others

Adapt with Agility

Actively pursues opportunities for learning and self-development, professionally and personally

Keeps up to date with new developments in own professional area

Act with Determination

Is flexible in handling change, and adopts new ideas, approaches and ways of working

Seamlessly adapts to working with new situations or contexts, with new people, and in different ways

Participates in, supports, or drives meaningful change in UNDP

Is comfortable with ambiguity and effectively manages juggling multiple demands

Engage and Partner

Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results

Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others

Enable Diversity and Inclusion

Understands and appreciates issues from the perspective of others

Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people

Fully accepts and values all people, creating an inclusive environment

Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally

Demonstrates honesty and transparency

CROSS FUNCTIONAL AND TECHNICAL COMPETENCIES

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Gender

Gender Mainstreaming

UN policy knowledge - ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Innovation

Technology and Innovation

Verbal and written communication

Ability to effectively communicate both verbally and in writing to convey key facts and findings

RECRUITMENT QUALIFICATIONS

Academic Education:
Bachelor’s degree in the area of Environmental Science, Marine Biodiversity, Biology, or other closely related field

Experience:
No experience is required

Required Skills:
Solid analysis skill and networking capacity

Ability to manage and work with a multidisciplinary and multicultural team

Good reporting and writing abilities

Administrative, organizational skills.

Language:
Fluency in written and spoken Indonesian; and ability to written and spoken English is required

Additional Skills and Competencies:
Excellent knowledge of issues related with environment in general, biology, marine debris, marine ecology would be desirable

Experience in writing report related to marine, environmental, or marine debris issues would be desirable

A good understanding marine debris issues, innovations, and regulations in Indonesia would be desirable

Relevant experience in marine debris projects;

Professional experience in working with government institutions and coordination mechanism is highly preferable;

Experience working with UNDP or other UN agencies and/or international organizations and/or major donor agencies will be an advantage.

Position Number: 00173714