Job Description

THE ASEAN SECRETARIAT

INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS

WHO ARE ALREADY RESIDING AND ELIGIBLE TO WORK IN INDONESIA

TO APPLY FOR THE FOLLOWING VACANCY

AGRICULTURE OFFICER

FOOD, AGRICULTURE & FORESTRY DIVISION

Background

The Association of Southeast Asian Nations (ASEAN) was founded in 1967 with the purpose of promoting

regional cooperation in Southeast Asia, in the spirit of equality and partnership and thereby contribute

towards peace, progress and prosperity in the region. It was proclaimed a Community through the “Kuala

Lumpur Declaration on ASEAN 2025: Forging Ahead Together”, signed by the ASEAN Leaders during their

27th Summit in November 2015, calling the ASEAN Community to work towards building a community that

is politically cohesive, economically integrated and socially responsible.

The ASEAN Secretariat was established in 1976 by the Foreign Ministers of ASEAN, with the basic function

of providing greater efficiency in the coordination of ASEAN organs and for more effective implementation

of ASEAN projects and activities, and envisioned to be the nerve center of a strong and confident ASEAN

Community.

In alignment with the Kuala Lumpur Declaration on ASEAN 2025, and key aspirations of the three pillars;

ASEAN Political Security Community (APSC), ASEAN Economic Community (AEC) and ASEAN Socio-

Cultural Community (ASCC), supported by the Department of Community and Corporate Affairs (CCA),

the ASEAN Secretariat is inviting qualified Indonesian citizens or ASEAN Nationals who are currently

residing and recruited in Indonesia to apply for the position of Agriculture Officer.

Duties and Responsibilities:

Reporting to the Assistant Director/Head and Senior Officer of Food, Agriculture and Forestry Division,

ASEAN Economic Community Department, the Officer shall largely be responsible to:

• Provide administrative and technical support with respect to cooperation in food, agriculture and

fisheries in the ASEAN region.

• Manage the technical administrative support to the ASEAN bodies with respect to meetings.

• Support the SOs and ADR in undertaking the administrative and substantive work of the Division and

perform other duties as may be assigned by them or higher authorities. This include:

a. Manage and coordinate activities and provide required support for the implementation
and monitoring of activities under the assigned working groups/ experts groups under
SOM-AMAF.

i. Coordinate and provide required support for the implementation and monitoring of activities
under the assigned working groups/experts group under SOM-AMAF.

ii. Represent the ASEAN Secretariat in the assigned meetings of ASEAN bodies and other
organisations in the food, agriculture and fisheries sector and serve as resource person and
coordinate report of the meeting.

iii. Coordinate responses to queries from ASEAN Member States with respect to the ASEAN
cooperation in food, agriculture and fisheries.

iv. Perform other duties as assigned by Head of the Division and higher authorities.

b. Provide appropriates technical and administrative support with respect to cooperation in
food, agriculture and fisheries in the ASEAN region.

i. Maintain records and documentation of the activities, decisions, and initiatives in the
development of the regional cooperation in food, agriculture and fisheries

ii. Coordinate the production of background papers reports/updated and other information
materials.

iii. Assist the SOs and ADR in coordinating the outsourcing of technical support required in the
implementation of programmes/projects.

iv. Coordinate follows up actions with respects to decisions and agreements.

v. Assist the SOs and ADR in coordinating and managing of agricultural projects managed by
FAFD, including liaise with the project stakeholders, monitor and appraise the
implementation of project activities, record project assets, conduct book keepings of the
project budget, and drafting correspondences.

vi. Assess and conduct pre-appraisal for new project proposals submitted by Working Groups,
ASEAN Member States and Dialogue Partners.

c. Manage the technical administrative support to the ASEAN bodies with respect to
meetings.

i. Manage the technical administrative support with respect to pre-meeting activities: 
Preparation and circulation of agenda and relevant documents. 
Coordination with the host country.

ii. Manage the technical and administrative support and logistics during the meeting: 
Coordination of press release and protocol matters. 
Assist in rapporteuring works in the meetings. 
Coordinate linkage across committees. 
Supervise and record the progress and decision points of the meeting to provide

institutional memory. 
Documentation of the progress as well as the result of the meeting. 
Response to informal requests of the Member States during the meeting.

iii. Manage the technical and administrative support with respect to post-meeting activities: 

Coordination of follows up actions and decisions.

d. Coordinate technical and administrative support for the FAFD.

• Consolidate inputs/paper from Officers in the Divisions

• Coordinate the work of the FAFD members for the preparation of SOM-AMAF/ AMAF.
• Assist the Head of the Unit to keep the FAFD’s activities to be in-line with ISO.

Qualifications and Experience:

• Advanced university (Master’s or equivalent) degree in Food, Agriculture and Fisheries or an

appropriate related field or discipline; or Bachelor’s degree with a minimum two (2) years of relevant

work experience in research, agriculture, fisheries food policy development and negotiation, and in

working closely with government officials.

• Demonstrated knowledge and policy, research and technical skills in the relevant area and the ability

to acquire them;

• Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under

pressure and adherence to deadlines.

• Demonstrated ability to develop, implement, monitor and review policy and procedures.

• Demonstrated commitment to collaborative work practices.

• Demonstrated ability to develop and maintain sound working relationships with stakeholders.

• Very good oral and written communication skills and strong interpersonal skills, including experience

in cross-cultural environment and international settings.

• Proven skills in problem solving in a complex organisational environment and in work planning.

• Ability to multi-task, work long and irregular hours, perform tasks outside the usual job scope, and

willingness to travel frequently on short notice.

• Good command of English, written and spoken.

• Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where

relevant to the position

Remuneration and Benefits:

Successful candidate will be offered a basic salary of IDR 16,835,950 and attractive remuneration package

including monthly transportation allowance, outpatient medical reimbursement, hospitalisation & life

insurance, annual bonus of a month’s basic salary, and gratuity. Subject to good performance during the

probation, the candidate will be offered a fixed term contract of three (3) years, inclusive of the 6-month

probationary period.

How to apply

Send your application to asean.hr@asean.org highlighting your suitability and potential contribution to the

position together with a detailed CV, certified true copies of educational certificates and transcripts,

and complete ASEC Employment Application Form attached with recent photograph.

Applications sent without ALL the documents mentioned above will NOT be considered.

Please indicate on the subject heading: Application for Agriculture Officer.

Application documents should reach the ASEAN Secretariat by 29 August 2022. The Selection

Committee’s decision is final and only shortlisted candidates will be notified.