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Job Description

Position: Admin Assistant - Engineering (Full time #529972)
Property / Office: Mandarin Oriental, Jakarta
Location: Jakarta, Indonesia

Duties and Responsibilities

  • Responsible for office administration works.
  • Raise Purchase Requisition for store and stock control.
  • Co-ordinate with contractor to carry out work awarded.
  • Maintain record of contracts, licenses and reports.
  • Help to source for quotations.
  • Help to co-ordinate with other departments with engineering staff on work required for guestrooms, restaurant and kitchen outlets, public areas and offices.
  • Submit monthly staff attendance report.
  • Arranges appointments for the DOE and reminds him of such appointments.
  • Maintains a systematic file and trace filing system and on a daily basis, files and extracts correspondences for the DOE.
  • Files all reports after DOE/Assistant CE has reviewed such reports.
  • Compiles all utility consumption sheets daily.
  • Assist in compilation of asset register & PMP schedules.
  • Prepare month POMEC review for submission to the General Manager.
  • Assists in preparation of Engineering monthly report for Group Director of Engineering in MOHG
  • Attend and prepare minutes of Technical Services Meeting to be given to respective department who are involved in this meeting.
  • Reviews old correspondences and re-files/set-up new files for the department.
  • Take minutes of Engineering meeting and transcribes, type and distributes to all engineering staff and copy given to General Manager, Resident Manager and Group Director of Engineering.
  • Any other duties, which may be assigned from, time to time.
  • Assist the DOE in preparation and compiling yearly budget planning.

Requirements

Diploma/ Graduate with 5-10 years of experience in office administration, reports, handling inventory and stores, ability to interpret maintenance and service contracts, and legal /statutory filings.

Advertised: 01 Jun 2022 SE Asia Standard Time
Applications close: 31 Aug 2022 SE Asia Standard Time

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Job Detail

  • Job Id
    4a35c48185b850f8
  • Location
    id
  • Company
  • Type
    Private
  • Employment Status
    Permanent
  • Positions
    Available
  • Career Level
    Experience
  • Gender
    Male/Female

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