Job Information
MPRF Code : 07/2022
Position Name : Secretary
Work Location : DKI Jakarta
Available Position : 1
Employment Status : Permanent
Minimum Year of Experience : 2 Year(s)
Closing Date : 10 August 2022
Job Responsibilities
Responsible to conduct secretarial, administrative document controlling, and travel services in Jakarta Office to ensure company’s operations run smoothly.
Arrange Boad of Directors internal & external meetings and ensure that minutes of meeting are taken and circulated to the related parties
Control incoming and outgoing document such as letter in TPI Jakarta Office to ensure Company document are well maintained
Assist the circulation of Board of Directors signatories on documents to support Company operational activities
Establish and maintain document tagging, numbering and labeling procedures to ensure all documents are in order and available
Coordinate with other departments regarding company documents to ensure that all documents are well updated with its latest version and to keep track of document revisions
Coordinate with other departments regarding company documents to ensure that all documents are well updated with its latest version and to keep track of document revisions
Perform general administrative duties such as input data Request For Approval Form (RFA) to system AX 2012 to support the company’s daily operations
Coordinate business travel arrangements for BOD and Jakarta Office employees to ensure all business travel are done according to the prevailing policies and are done in timely manner
Implement the safety rules and procedures in accordance with the quality management in the Company in order to ensure the safety and smooth of Power Plant operation
Job Requirements
Minimum Diploma 3 majoring in Secretary or Business Administration
Minimum of 2 years of experience in secretarial or office administration (Fresh Graduate are welcome to apply)
Required Competencies : Secretarial, Document Management and Office Administration
Good command in English both oral and written
Good communication skills
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