Job Description

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

Under the overall guidance of Finance Analyst (Manager), the incumbent of the post will temporarily assist the Financial Resource Management Units in completing the tasks related to year end closing and the Travel and Expenses payment module. S/he will provide services in several finance services ensuring the effective and transparent utilization of financial resources and integrity of financial services. The incumbent will promote gender sensitive and a client oriented approach consistent with UNDP rules and regulations.

This junior clerk works in close collaboration with the Management Support and Business Development, Programme and Operations teams in the CO ain resolving complex programme and operations – related issues.

SCOPE OF WORK

1. Support the finance team during year end activities focusing on achievement of the following results:

Effective support in area of Finance and Accounting

Timely and accurate review of the payment vouchers and its supporting document and ensure the full compliance with UN/UNDP rules, regulations and policies of financial activities, financial recording/reporting system;

Timely follow up on Charge of account detail on deposit and timely recording in web based system Atlas. Ensure timely cleaning up balance sheets accounts

Effetive support for year-end certifications and balance sheet reconciliations

2. Provides administrative support to the FMRU focusing on achievement of the following results:

Support the focal point for year end financial preparation and provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; ensuring filling system and maintenance files/records in connection with year end activities; organization of meetings, routine administrative tasks

3. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff related with year end activities

Contributions to knowledge networks and communities of practice

Ensure active participation in learning and knowledge sharing in connection with gender mainstreaming

4. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that

Human rights and gender equality is prioritized as an ethical principle within all actions;

Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

Differentiated needs of women and men are considered;

Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
CORE BEHAVIOURAL COMPETENCIES

Achieve Results

Demonstrates focus on achieving quality results and impact

Consistently strives to meet or exceed excellent standards

Efficiently establishes appropriate plans and resources for self and others to accomplish goals

Holds self and others accountable for results

Think Innovatively

Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices

Looks beyond conventional approaches and established methods

Proposes new ideas, approaches and solutions to problems

Learn Continuously

Actively pursues opportunities for learning and self-development, professionally and personally

Keeps up to date with new developments in own professional area

Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative

Contributes to the learning of others

Adapt with Agility

Actively pursues opportunities for learning and self-development, professionally and personally

Keeps up to date with new developments in own professional area

Act with Determination

Is flexible in handling change, and adopts new ideas, approaches and ways of working

Seamlessly adapts to working with new situations or contexts, with new people, and in different ways

Participates in, supports, or drives meaningful change in UNDP

Is comfortable with ambiguity and effectively manages juggling multiple demands

Engage and Partner

Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results

Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others

Enable Diversity and Inclusion

Understands and appreciates issues from the perspective of others

Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people

Fully accepts and values all people, creating an inclusive environment

Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally

Demonstrates honesty and transparency

CROSS FUNCTIONAL AND TECHNICAL COMPETENCIES

Digital Awareness and Literacy

Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed

Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels

Accounting (General)

Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations

General Accounting & Finance

Verify accuracy of accounting records and transactional procedures and keep abreast with UNDP rules and regulations.

Accounting Information Tools

Understanding of accounting treatments based on ERP setup and process journal or financial transactions accurately, if required.

Gender

Gender Mainstreaming

UN policy knowledge - ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Innovation

Technology and Innovation

Verbal and written communication

Ability to effectively communicate both verbally and in writing to convey key facts and findings

RECRUITMENT QUALIFICATIONS

Academic Education:
Bachelor's Degree in Finance, accounting or any other related area

Experience:
No experience is required , however 3 months of progressively responsible administrative, programme or accounting/finance experience would be preferable

Required Skills:
Ability to work independently and in a team with a positive attitude

Solid computer skills required, Experience in the usage of computers and office software packages (MS Words, Excel, etc) and advance knowledge of spreadsheet and database packages

Language:
Fluency in written and spoken English is an absolute necessity

Additional Skills and Competencies:
Experience in handling of web based accounting system applications.

Familiar with UN financial system, ATLAS, IPSAS and UN finance policy and procedure are preferable